Timeline

December 2018:

 Advising: Cohort CEE

January 2019: 

 Advising: 2018 Cohort CEE

                  2018 Cohort marketing

                  2019 Cohort study abroad program selection

     ·     First Week of January 2019

• Centralized selection committee determines supplemental funding
• Spring marketing begins
• Mentoring program is set up

·         Second Week of January 2019

• Campus Coordinators are notified regarding supplemental funding decisions
• Campus Coordinators send Letter of Agreement to awardees.

 Advising: 2019 Cohort

• Contact the awardees to set up a group meeting to review the Letter of Agreement.

           Third Week of January 2019

• Campus Coordinators email copies of the awardees’ signed Letter of Agreement.

             Fourth Week of January 2019

• Campus Coordinators confirm that students have been admitted to their approved study abroad programs.
• A finalized list of students, programs, and scholarships is given to the Heinz Endowments.
• CEEs and CEE Reports are due on January 30, 2019.

February 2019:

·         Letters to Presidents of VIH institutions are mailed

·         Presidents of institutions sign letters

·         Campus Coordinators follow up with appropriate point person in Institutional Advancement to ensure that letters are returned to the Heinz Endowments in a timely fashion.

Advising: 2019 Cohort—Campus coordinators meet with awardees to go over their Pre-Retreat assignments and Goals & Action Plans

March 2019:

 Marketing: encouraging applicants for next cohort

        March 22-24, 2019:

• Leadership Development Retreat: Global

Summer 2019: 

            Campus Coordinators’ Meeting: July 16-17, 2019

            Cohort’s International Experience

August 2019: 

 Advising:

• 2019 Cohort: Review Experience Report Guidelines and Example Experience Reports and Photos.
• Review students’ Experience Reports
• Encourage students to review the CEE documents on the CEE webpage of the VIH website.

September 2019: 

Marketing: Campus Coordinators market the VIH program on campus targeting students that identify with at least one of the five indicators of diversity.

·         Campus Coordinators hold VIH Info Sessions

·         Campus Coordinators supervise VIH awardees’ 6 of 12 marketing hours

 Advising: 2019 Cohort CEE

·         September 1, 2019

• Students submit their experience reports to their Campus Coordinators and Program Director

·         September 20-22, 2019

• Fall Leadership Development Retreat

October 2019: 

 Marketing: Campus Coordinators market the VIH program on campus targeting students that identify with at least one of the five indicators of diversity.

·         Campus Coordinators hold VIH Info Sessions

·         Campus Coordinators supervise VIH awardees’ 6 of 12 marketing hours

 Advising: 2019 Cohort CEE

• Campus Coordinators approve CEE Idea forms

November 2019: 

·         November 1, 2019

• Application Deadline: Students must submit the standardized application available on the VIH website.  No alternative versions will be accepted.

                 **Students at the University of Pittsburgh and regional campuses must submit an application though     StudioAbroad.

**For Pitt Coordinators: You must go into StudioAbroad to manually check off the receipt of transcripts, Student Aid Reports, and Letters of Recommendation (if not submitted through the system).  Please be sure to enter the QPAs and Pell Grant Amounts in the notes section for each student.

·         November 10, 2019

• Complete Professional Development and Marketing Funds Survey found on the For Coordinators page of the VIH website
• https://docs.google.com/forms/d/e/1FAIpQLSdyHJJiIgWZDCak5Kz0ncIgyD0ZN84mVn5zh4j04VjT1qjEcA/viewform

·         November 2-23, 2019

• Conduct interviews. 

             Each interview committee should be composed of three interviewers.  Be sure that all interviewers receive a copy of the VIH Selection Committee Guidelines, which can be found on the Coordinators page of the VIH site under Application Resources.

 Advising: 2019 Cohort CEE

·         November 24, 2019

• Deadline for Campus Coordinators to send scanned copies of awardees’ standardized applications.  Up to two alternates may be submitted as well.  Financial Support documents should be included if applicable.  All materials should be submitted via email to the Director, Sarah Wagner.

               **For Pitt Coordinators: Email Ranking sheets

December 2019:

 Advising: 2019 Cohort CEE

January 2020: 

 Advising: 2019 Cohort CEE

                  2019 Cohort Marketing

                  2020 Cohort: Study Abroad Application Program Advising

        First Week of January 2020

• Centralized selection committee determines supplemental funding
• Spring marketing begins
• Mentoring Program is set-up

·        Second Week of January 2020

• Campus Coordinators are notified regarding supplemental funding decisions
• Campus Coordinators send Letter of Agreement to awardees.

 Advising: Cohort

• Contact the awardees to set up a group meeting to review the Letter of Agreement.  Be sure to discuss the responsibilities and obligations of VIH awardees.

                           **For Pitt Coordinators:

·         After students have come to the group meeting and read and signed the Letter of Agreement, be sure to check this box off in StudioAbroad.

             Third Week of January 2020

• Campus Coordinators email copies of the awardees’ signed Letter Agreement.

             Fourth Week of January 2020

• Campus Coordinators confirm that students have been admitted to their approved study abroad programs.
• A finalized list of students, programs, and scholarships is given to the Heinz Endowments.
• CEEs and CEE Reports are due on January 30, 2020.

February 2020:

·          Letters to Presidents of VIH institutions are mailed

·         Presidents of institutions sign letters

·         Campus Coordinators follow up with appropriate point person in Institutional Advancement to ensure that letters are returned to the Heinz Endowments in a timely fashion.

 Advising: 2020 Cohort—Campus coordinators meet with awardees to go over their Pre-Retreat assignments and Goals & Action Plans

March 2020:

 Marketing: encouraging applicants for next cohort

        March (TBA), 2020:

• Leadership Development Retreat: Global